Approved incidental staff purchases up to $25 may be reimbursed by the petty cash fund with a detailed receipt for the item(s) purchased.  The petty cash balance for each building is determined by the Fiscal Officer.  The Fiscal Officer or their designee administers the Main Library petty cash fund and the Branch Manager or their designee administers the Bertram Woods petty cash fund.  The administrators of the petty cash funds are responsible for approving and replenishing petty cash funds, as needed, by a purchase order.

A collection of receipts from the same day and same store is treated as one purchase.

Petty cash funds may be replenished as needed. At the end of each calendar year, petty cash funds must be replenished to the funds’ original cash balance.  It is the responsibility of the petty cash administrator to replace lost funds.

Approved by the Shaker Heights Public Library Board of Trustees 4/13/2010, 5/9/2011, 6/18/2018, 5/15/2023