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Exhibits and Displays Policy

Exhibit and display spaces are used primarily for the promotion of library materials, programs, and services, and preference shall always be given to library needs. The Library presents exhibits and displays of paintings, photography, and other two-dimensional art works, as well as documents, artifacts and other ephemera, with the intent to provide educational and cultural enrichment and to promote library resources.

When these spaces are not otherwise in use, the Library may provide, at its discretion and subject to the stipulations below, space for the display or exhibit of collections or materials which are of general interest to the public.

In presenting exhibits and displays, the Library strives to present a variety of opinions and viewpoints; however, the Library does not imply endorsement of the beliefs or viewpoints of their subject matter. Exhibits will not be excluded from consideration because of the origin, background, or views of exhibit creators or because of possible controversy. As a public institution committed to diversity and inclusiveness, the Library does not observe holidays of a religious nature. Library displays and building decorations are planned to be inclusive of customers and of all religions and none.

Exhibit/display space will be granted free of charge to qualified individuals, groups, or organizations with preference given to Shaker Heights City School District residents and organizations, regardless of their beliefs or affiliations, provided the content of the exhibit/display is within the broad standards of community acceptability and is appropriate for all age groups.

Exhibits and displays must be of an educational, cultural or civic nature. Exhibit spaces may not be used for commercial or profit-making purposes, solicitation of business, fund-raising, or to display partisan materials which promote current political candidates, campaigns, parties, or issues.

The Library retains final authority over the review, selection, content, and arrangement of all exhibitions at Library facilities and reserves the right to reject any part of an exhibit or to deny exhibit space to any user whose planned use of the space does not comply with the terms of this policy. The Director shall make the final determination as to whether materials comply with these guidelines.

All exhibits and displays will be considered in terms of the Library’s role to provide educational and cultural enrichment.  In approving exhibits and displays, the Library will consider space requirements, suitability of subject matter, quality of the presentation, and local or regional interest.

Applications for use of the exhibit/display space will be considered on a first-come, first-served basis. The exhibit/display period is generally between four and six weeks.

The Library reserves the right to determine the schedule of exhibits/displays, including the length and location of exhibits/displays.

15% of the proceeds from the sale of artwork will be designated for the Library Endowment Fund.

All items placed in the Library for exhibit/display are placed at the owner’s risk. The Library assumes no responsibility for the preservation, protection or possible damage or theft of items displayed or exhibited. All exhibitors will sign a form that releases the library from any responsibility for exhibited items.

Art Gallery Wall

The Art Gallery is located on the on the second floor of the Main Library. It is 96 feet long and runs almost the length of the hallway. It can accommodate up to 50 two-dimensional paintings and photographs depending upon their sizes. A Walker Display System is used to hang the exhibits. This system consists of metal rods and three varieties of hangers that slide on and screw in place to hold the art. The rods hook easily onto the art wall’s hanging border. The system has one Plexiglas case that can be used to display a small number of three-dimensional objects of art.

Exhibits generally include paintings, photography, and other two-dimensional art works. Exhibits may also include technological or educational presentations with accompanying textual information.

Display Case

Main Library has a locked display case that can be used to display small collections. The interior of the case measures 6 feet long, 38 inches high and 20 inches deep. Two glass shelves are 35 inches by 12 inches, and the bottom shelf is 70 inches long. The usable space can accommodate items as tall as 32 inches.

Displays generally include documents, photographs, artifacts, and ephemera.

Approved by the Shaker Heights Public Library Board of Trustees 3/ 1991, 5/11/2010, 6/18/2012