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Credit Card Policy

In accordance with ORC Section 3375.392, the Board of Trustees shall permit the Director, Fiscal Officer, Deputy Director, and select staff members to use the library credit cards for library related purchases when:

  • a vendor billing relationship cannot be established;
  • the vendor issued its own credit card for purchases at its retail locations;
  • petty cash is not a viable option;
  • time constraints make it necessary to use the credit card rather than delaying payment for the standard check printing process;
  • there is a need to secure business travel arrangements, such as hotel or airline reservations;

Although credit cards are issued in the names of individual employees they are institutional cards. Staff who use the credit card are responsible for payment of the amount charged if proper documentation is not provided to the Fiscal Officer of the Board of Trustees.

Approved by the Shaker Heights Public Library Board of Trustees December 13, 2004; April 13, 2010, May 9, 2011