SHAKER HEIGHTS PUBLIC LIBRARY
Board of Trustees
Regular Meeting
Monday, December 11, 2006
Attendance
Members Present: Dr. Benning, Mrs. Karon, Mr. McGovern, Mr. Miller, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Members Absent:
Staff Present: Mr. Dickinson, Mr. Piskac, Ms. Miller, Mrs. Schiller
Others: Evelyn Krent, League of Women Voters Representative
Jane Wood, This Week in Shaker
Mr. McGovern called the regular meeting of the Shaker Heights Public Library Board of Trustees to order at 6:30 p.m. in the Main Library Boardroom.
2006-78 Dr. Whyte moved and Dr. Benning seconded the motion to approve the November 13, 2006 regular meeting minutes.
Roll Call: Ayes: Dr. Benning, Mr. Miller, Mr. McGovern, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
President’s Report
A. Planning Committee Recommendation
Mrs. Shatten said the Planning Committee reviewed the final two consultant proposals for the library’s Strategic Planning process. Mrs. Shatten reported that Ms. Jeanne Goodrich of Jeanne Goodrich Consulting was experienced in working with public libraries and seemed very flexible and was easy to reach by phone. Mrs. Shatten also said that Ms. Goodrich might be in town during the January Board meeting and would like her to meet the Board of Trustees. Dr. Benning asked Mrs. Shatten if the Planning Committee was comfortable with Ms. Goodrich and her fee schedule. Mrs. Shatten said the Planning Committee felt that Jeanne Goodrich Consulting would be a good match for the library and the fee schedule is within the budgetary range used for the library’s strategic plan. Mrs. Shatten commented that any consulting firm fee would be based on the level of services provided and would be determined at time of actual contract. Mr. McGovern recommended to the Board of Trustees an initial, not to exceed, budgetary amount of $40,000, which is approximately the 2007 spending allocation available from the Shaker Heights Public Library Fund of the Cleveland Foundation.
2006-79 Mr. Schorgl moved and Dr. Benning seconded the motion to approve an initial, not to exceed, budgetary amount of $40,000 from the Shaker Heights Public Library Fund of the Cleveland Foundation to fund the library’s Strategic Planning process and to authorize Mrs. Shatten of the Planning Committee to move forward with Jeanne Goodrich Consulting to formally obtain a contract for approval.
Roll Call: Ayes: Dr. Benning, Mr. Miller, Mr. McGovern, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
B. Report of the Nominating Committee
Mrs. Karon reported the Nominating Committee recommendations for the following slate of 2007 officers:
Ken McGovern President
Donna Whyte Vice President
Tom Schorgl Secretary
2006-80 Dr. Benning moved and Mrs. Shatten seconded the motion to approve the recommendation of the Nominating Committee to appoint the above officers to serve during 2007.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. Miller, Mr. McGovern, Mr. Schorgl,
Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
A. Financial Statements
Mr. Piskac reviewed the November 2006 revenue and expenditure financial statements and reported the following:
Revenue Summary
Mr. Piskac said the library received $4,908,414.62 in revenue as of November 30, 2006, which is $157,373.82 (3.2%) less than 2005 after inter-fund revenue is removed. He explained that 2005 HERB taxes were received in November. Mr. Piskac said that Interest on Investments is $29,486.60 higher in comparison to 2005. Mr. Piskac said the library should receive its HERB tax revenue in early December and will either meet or exceed its overall revenue budget.
Expenditure Summary
Mr. Piskac reported the library expended $5,395,184.61 ($4,969,933.94 – 2005) as of November 30, 2006. Mr. Piskac reported that the 2006 Capital Outlay expenditures are $173,744.93 higher than 2005. He also mentioned that total expenditures for library materials were higher ($163,407.65) than in 2005. Mr. Piskac also reported the total year-to-date expenditures less transfers was $5,142,210.04 ($4,719,933.94 – 2005) which is $422,276.10 higher than 2005.
Bank Reports
Mr. Piskac reported the month-to-date deposit of $174,465.53 was less than the month-to-date withdrawal of $546,890.99 because the library did not receive any real estate tax advances for the month, which is normal for the library at this time of year. Mr. Piskac also reported the year-to-date deposits were $4,908,436.26 and year-to-date expenditures were $5,142,210.04 and the ending bank balance was $1,159,301.73.
Combined Month-to-Date/Year-to-Date Fund Report
Mr. Piskac reported the General Fund had an unexpended balance of $1,019,441.39, $420,242.65 in encumbrances, and an unencumbered balance of $599,198.74. He also reported the unexpended balance of all funds was $1,159,301.73 and the ending unencumbered balance was $722,665.55.
Investment Report
Mr. Piskac reported the investment balance was $1,088,289.47, which is higher than the October ending balance due to interest earnings and a new one-year 5% $250,277.78 bond investment.
Mr. Piskac recommended the Board of Trustees approve the November 30, 2006 financial statements as submitted.
2006-81 Dr. Whyte moved and Mr. Miller seconded the motion to accept the November 30, 2006 financial statements.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. Miller, Mr. McGovern, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
B. 2007 Temporary Appropriation
Mr. Piskac presented the 2007 temporary appropriation and said it includes a 3.5% increase for all employees effective December 24, 2006 and payable on January 19, 2007. Mr. Piskac said the total temporary appropriation for the general fund is $2,781,450 and for all funds (including the general fund) is $2,842,275. Mr. Piskac said the employee increase which is based on current staff levels would cost the library $139,336.80 in wages (approximately $117,228.81) and benefits ($22,107.99 in OPERS and Medicare). Mr. Piskac also reported the increase in minimum wage effective January 1, 2007 would cost the library approximately $15,800 in wages (approximately $13,800) and benefits (approximately $2,000 in OPERS and Medicare). Mr. Piskac said the minimum wage increase of $15,800 was included in the $139,336.80 total. Mr. Piskac also said the library revised the existing salary scale to be in compliance with the new minimum wage law and to remain competitive with entry level librarian compensation in the local market. He said minimum starting compensation for Level 101 and 102 was increased to $6.85 and Level 111 was increased to $15.80. In addition, he said the library increased the minimum starting compensation for all other levels by 3.5%. Lastly, he said the library maintained the maximum rate, but recalculated the midpoint for each level.
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Revised Salary Scale |
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Current Salary Scale |
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Level |
Minimum |
Midpoint |
Maximum |
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Level |
Minimum |
Midpoint |
Maximum |
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101 |
6.85 |
7.38 |
7.90 |
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101 |
6.00 |
6.90 |
7.90 |
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102 |
6.85 |
7.79 |
8.73 |
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102 |
6.52 |
7.63 |
8.73 |
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103 |
7.46 |
8.56 |
9.65 |
|
103 |
7.21 |
8.43 |
9.65 |
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104 |
8.25 |
9.45 |
10.66 |
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104 |
7.97 |
9.32 |
10.66 |
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105 |
9.12 |
10.45 |
11.78 |
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105 |
8.81 |
10.30 |
11.78 |
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106 |
9.40 |
11.53 |
13.66 |
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106 |
9.08 |
11.38 |
13.66 |
|
107 |
10.38 |
12.74 |
15.09 |
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107 |
10.03 |
12.56 |
15.09 |
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108 |
11.47 |
14.07 |
16.67 |
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108 |
11.08 |
13.88 |
16.67 |
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109 |
12.67 |
15.54 |
18.42 |
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109 |
12.24 |
15.33 |
18.42 |
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110 |
14.00 |
17.18 |
20.35 |
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110 |
13.53 |
16.94 |
20.35 |
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111 |
15.80 |
19.60 |
23.40 |
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111 |
14.04 |
18.72 |
23.40 |
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112 |
16.05 |
20.96 |
25.86 |
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112 |
15.51 |
20.69 |
25.86 |
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113 |
17.74 |
23.16 |
28.58 |
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113 |
17.14 |
22.86 |
28.58 |
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114 |
19.60 |
25.59 |
31.58 |
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114 |
18.94 |
25.26 |
31.58 |
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115 |
21.66 |
28.28 |
34.90 |
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115 |
20.93 |
27.91 |
34.90 |
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116 |
23.94 |
31.25 |
38.57 |
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116 |
23.13 |
30.84 |
38.57 |
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Notes: |
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1. All minimum levels of revised salary scale are increased by
3.5% except levels 101, 102 & 111 |
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2. Minimum for level 101 & 102 are increased to new minimum
wage law |
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3. Minimum for level 111 is increased so starting librarian salary
remains marketable in the area |
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4. All midpoint salary levels are recalculated using new minimum
and old maximum for each level |
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Mr. Piskac recommended the Board of Trustees approve the 2007 temporary appropriation and 3.5% employee rate increase effective December 24, 2006 and payable on January 19, 2007 as submitted.
2006-82 Mr. Schorgl moved and Mrs. Karon seconded the motion to approve the 2007 temporary appropriation and 3.5% employee rate increase effective December 24, 2006 and payable on January 19, 2007 as submitted.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. Miller, Mr. McGovern, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
C. Local Author & Book Fair
Mr. Piskac reported the
Local Author & Book Fair, which was held at Main Library on Sunday,
November 19, 2006, had gross sales of $4,431.28 ($4,313.80 – 2005). Mr. Piskac said post book fair sales pushed
2006 book sales past the 2005 level.
D. 2006 Modification of Appropriations
Mr. Piskac reviewed the following 2006 modification of appropriations from January 1, 2006 to November 30, 2006.
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Transfer From |
Transfer To |
Amount |
Reason |
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101.00.52210 |
101.00.52250 |
1,000.00 |
Building Maintenance |
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101.00.53399 |
101.00.52210 |
2,000.00 |
Main Library Painting |
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101.00.53570 |
101.00.53560 |
1,120.00 |
Hand Lift Rental |
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101.00.54110 |
101.00.54215 |
198.53 |
Materials Budget Adj. |
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101.00.54110 |
101.00.54370 |
1,659.37 |
Materials Budget Adj. |
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101.00.58999 |
101.00.51650 |
6,106.96 |
BWC Premium Increase |
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101.00.58999 |
101.00.57599 |
607.58 |
Local Author & Book Fair |
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101.00.58999 |
101.00.53799 |
8,900.00 |
Shaker Family Center P.O. |
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101.00.58999 |
101.00.53799 |
2,455.00 |
CMI Emergency Upgrade |
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101.00.58999 |
101.00.54930 |
200.00 |
Children’s Game P.O. |
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101.00.58999 |
101.00.52250 |
500.00 |
Maintenance Budget Adj. |
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101.00.58999 |
101.00.57510 |
8.00 |
Budgetary Adj. |
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101.00.58999 |
101.00.54710 |
285.17 |
Book Binding |
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101.00.58999 |
101.00.54220 |
2.00 |
Materials – Newspaper |
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101.00.58999 |
101.00.53560 |
90.00 |
Budgetary Adj. |
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101.00.58999 |
101.00.53290 |
205.21 |
Budgetary Adj. |
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101.00.58999 |
101.00.51170 |
1,393.43 |
Increase Non-Salary Ben. |
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101.00.58999 |
101.00.52250 |
3,000.00 |
Enviro Chemical P.O. |
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101.00.58999 |
101.00.53290 |
340.62 |
Public Relations |
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101.00.58999 |
101.00.52110 |
5,000.00 |
Circulation Library Bags |
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101.00.58999 |
101.00.52130 |
500.00 |
Catalogue & Processing Supply |
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101.00.58999 |
101.00.53290 |
1,000.00 |
Increase Public Relations |
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101.00.58999 |
101.00.53560 |
200.00 |
Cover Copier Overages |
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101.00.58999 |
101.00.57510 |
12.00 |
Budgetary Adj |
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101.00.58999 |
101.00.57599 |
500.00 |
FOSL Reim. P.O. |
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101.00.58999 |
101.00.53130 |
400.00 |
Increase EE Conference |
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204.00.58999 |
204.00.52110 |
3,000.00 |
Create Supplies P.O. |
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401.00.58999 |
401.00.55210 |
5,024.45 |
Flagpole |
Mr. Piskac said the amount of total appropriations did not change from the board-approved amount in March 2006. Mr. Piskac recommended the Board of Trustees approve the modification of appropriations from January 1, 2006 to November 30, 2006 as submitted.
2006-83 Dr. Whyte moved and Dr. Benning seconded the motion to approve the modification of appropriations from January 1, 2006 to November 30, 2006 as submitted.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. McGovern, Mr. Miller, Mrs. Shatten, Mr. Schorgl, Dr. Whyte
Nays: None. Motion carried.
Director’s Report
A. Written Report
Mr. Dickinson reported the following:
B. NEO|SO Membership
Mr. Dickinson said he reviewed the membership contract language with the county prosecutor and he was advised the membership language was acceptable and recommended the library consider membership with NEO|SO. Mr. Dickinson said the library could either become an affiliate or full member. Dr. Benning asked about what the differences in membership would have on the library. Mr. Dickinson said at this time, the membership differences are related to liabilities in the future for membership fees. Mr. Schorgl asked about what the membership requirements were for the library. Mr. Dickinson said the NEO|SO membership basic requirement is the requesting member must be a governmental entity. Mr. Miller asked about what services are available under the membership. Mr. Dickinson said that elevator maintenance and paving are a couple examples of the types of group purchase services available. Mr. Schorgl asked if the City of Shaker Heights is a member and Mr. Dickinson said the city is a member. Mr. Dickinson said that he would have further discussions with the county prosecutor and bring a recommendation for Board of Trustee consideration and approval.
C. NEO-RLS 2007-2008 Letter of Intent
Mr. Dickinson said he was submitting a letter of intent for the library to become a 2007-2008 NEO-RLS member. In addition, Mr. Dickinson said because NEO-RLS requires an 18-month notice of termination, he was also submitting a letter of resignation so the library is able to terminate membership after the first year if membership in the new regional library system does not prove cost effective. Mr. Dickinson said area libraries follow this practice so they can terminate membership if necessary.
D. State Funding Committee Report
Mr. Dickinson reported that the Local Government and Library Revenue Distribution Task Force voted unanimously to support the State Funding Committee report, which recommends the following.
· A 3% increase in funding to the three local government funds in FY08 (July 2007)
· Broaden the revenue base for all funds by establishing a new percentage of total general revenue tax receipts rather than a percentage of a single revenue stream like the LLGSF’s personal income tax.
· Establishing the funds as “peel-off” funds so that they are not subject to the new TEL imposed on state spending.
E. Southwest Ohio Public Libraries Economic Benefits Study
Mr. Dickinson said he was fortunate to attend a special press conference on November 29 hosted by the Ohio Library Council at the State Capital building in Columbus for an announcement of a study completed by the public libraries in the four counties that make up southwestern Ohio. The firm of Levin, Driscoll, & Fleeter conducted the study and their report ascertained that those nine libraries return approximately $4 of direct economic benefit for every $1 spent. After reviewing the results of the study, Mr. Dickinson said he applied the study constructs to Shaker Heights Public Library and determined that the library has a return of approximately $4.34 of economic benefit for every $1 spent. Mr. Dickinson concluded that Shaker Heights Public Library has a positive impact on the community, economy, education and quality of life for all Shaker residents.
F. 2007 Staff Presentations to the Board of Trustees
Mr. Dickinson reported the following 2007 schedule of staff presentations to the Board of Trustees.
February 12 – Susan Scheps – Children’s Services
April 16 – Joanne Federman – Shaker Family Center/Play and Learn Station
May 14 – Presenter to be determined - Security
June 11 – Lynne Miller – Bertram Woods Branch
September 10 – Pam Ferrazza and Laurie Marcellino – Circulation Services
November 12 – Sara Schiller – Adult Services
A. Gifts to be accepted and appropriated to the designated funds
Restricted Contribution Individual (101-6110)
Moses Cleaveland Chapter DAR
Towards purchase of new flagpole $130.00
Andrew Rayburn
Towards purchase of new flagpole $100.00
Marilyn Kammer Memorial Fund (209-6510)
Randy Kammer
In memory of Floyd Saliman $25.00
Sara Schiller
Donated
one copy of “This Elevated Position…” A Catalogue And Guide To
The National First
Ladies’ Library And The Importance of First Lady History
2006-84 Mr. Schorgl moved and Mr. Miller seconded the motion to accept and appropriate the above gifts.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. McGovern, Mr. Miller, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
None
Announcements
The organizational and next regular Board meetings are scheduled for January 8 in the Main library Boardroom at 6:30 p.m.
Mr. Dickinson said the Friends appreciation luncheon will be held on Wednesday, December 13, 2006 from 12 noon – 2 p.m.
Mr. McGovern recommended the Board of Trustees enter Executive Session to discuss Mr. Dickinson’s and Mr. Piskac’s annual evaluations.
2006-85 At 7:28 p.m., Dr. Whyte moved and Mrs. Karon seconded the motion to enter Executive Session to discuss Mr. Dickinson’s and Mr. Piskac’s annual evaluations.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. McGovern, Mr. Miller, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
2006-86 At 7:52 p.m., Dr. Benning moved and Mrs. Shatten seconded the motion to re-enter regular session.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. McGovern, Mr. Miller, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
2006-87 Dr. Benning moved and Mrs. Shatten seconded the motion to authorize the Board President to carry out the Personnel committee recommendations for the Director and Business Manager/Clerk-Treasurer.
The Clerk-Treasurer notes the Personnel committee recommendations are as follows:
· A 4.5% salary increase for both Mr. Dickinson and Mr. Piskac effective January 2007 pay date.
· A $2,500 non-OPERS contributing bonus for Mr. Dickinson.
· Allow Mr. Piskac a one-time transfer of 40 hours of accumulated vacation time to his retirement account.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. McGovern, Mr. Miller, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
2006-88 At 7:54 p.m., Mr. Miller moved and Mrs. Karon seconded the motion to adjourn the meeting.
Roll Call: Ayes: Dr. Benning, Mrs. Karon, Mr. McGovern, Mr. Miller, Mr. Schorgl, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
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Ken McGovern, President
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David D. Piskac, Clerk-Treasurer
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Donna Whyte, Secretary