SHAKER HEIGHTS PUBLIC LIBRARY

Board of Trustees

Regular Meeting

Monday, September 10, 2007

Attendance

Members Present: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Members Absent: Ms. Shatten

Staff Present: Mr. Dickinson, Ms. Miller, Mr. Piskac, Mr. Pulver

Others: Kathy Driscoll, Substitute Librarian

Evelyn Krent, League of Women Voters Representative

Patrick O’Donnell, Plain Dealer

Mr. McGovern called the regular meeting of the Shaker Heights Public Library Board of Trustees to order at 6:30 p.m. in the Main Library Boardroom.

Approval of Minutes

2007-55 Mr. Schorgl moved and Ms. Allen seconded the motion to approve the June 11, 2007 regular board minutes.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

President’s Report

A. Strategic Planning Committee Report

In the absence of Mrs. Shatten, Mr. McGovern summarized the activities of the Strategic Planning Committee. He commented that the Board had approved the Strategic Planning Committee’s goals at the June Board meeting and said library staff have spent considerable time and effort during the summer months on the library’s strategic planning objectives, which are being presented for approval. Dr. Whyte also commended the efforts of staff for their time, commitment, and input on this endeavor.

I. SATISFY CURIOSITY: LIFELONG LEARNING

Goal: Community members will have the resources they need to explore topics of personal interest and continue to learn throughout their lives.

A.) Objective: Circulation of non-fiction will increase by 5% per year for the next three years.

B.) Objective: Usage of the library's online resources will increase by 10% each year for the next three years.

C.) Objective: By the end of 2009, 90% of library users will report satisfaction with library computer resources.

D.) Objective: Program attendance will increase by an average of 10% each year for three years.

E.) Objective: By 2009 the number of programs presented in collaboration with Shaker Heights area organizations will increase by 25%.

F.) Objective: Computer class attendance will increase by 15% in 2008.

G.) Objective: By 2009, 95% of program attendees will report that they are satisfied with the content of programs.

II. STIMULATE IMAGINATION:

READING, VIEWING, AND LISTENING FOR PLEASURE

Goal: Community members who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options.

A.) Objective: Circulation of adult fiction and audiobooks will increase by 5% per year for the next three years.

B.) Objective: Use of downloadable media will increase by 50% per year for the next three years.

C.) Objective: By 2009, 95% of library users seeking leisure-reading materials will report that they were able to leave the library with something to read.

D.) Objective: By 2010, the percentage of Shaker Schools students who participate in the Library’s Summer Reading Program will increase by 10%.

E.) Objective: Attendance at book discussion groups will increase by 20% by the end of 2009.

F.) Objective: By January 2009, 95% of patrons will report satisfaction with the duration of time between when they place a hold and when it is filled.

III. CREATE YOUNG READERS: EMERGENT LITERACY

Goal: Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write and listen.

A.) Objective: Circulation of the library’s parenting collection will increase by 5% by 2010.

B.) Objective: By 2009, use of library materials displayed in the Play and Learn Station will increase by 20%.

C.) Objective: By 2009, circulation of items in deposit collections at daycares will increase by 25%.

D.) Objective: By 2010, Shaker School officials will report that 90% of kindergarten age Play and Learn participants are ready to learn to read.

E.) Objective: Each year for three years, 60% of storytime participants will be "repeat customers."

That is, from one session to another over the course of two or more sessions)

F.) Objective: By 2009, 90% of parents attending a Book Babies or Toddler storytime session at the library will report that they and their children

have used storytime materials/activities at home (books, fingerplays, songs, rhymes.)

G.) Objective: By 2009, 90% of storytime parents will report that Library programs have enhanced their child's ability to listen to stories.

H.) Objective: By 2009, 85% of parents/caregivers will say they are pleased with the convenience of program offerings for children at the library.

I.) Objective: 85% of kindergarteners in the Shaker Heights Library District will begin school with a library card by 2010.

IV. VISIT A COMFORTABLE PLACE: PHYSICAL SPACES

Goal 1: Community members will have safe and welcoming physical places to meet and interact with others.

A.) Objective: Meeting Room use will increase by 15% during 2008.

B.) Objective: 100% of library users will be satisfied with the cleanliness and basic amenities of restroom facilities by the end of the first quarter of 2009.

C.) Objective: By 2009, 90% of patrons will report that they can easily find their way around the library.

D.) Objective: By the end of 2009, 90% of parents and caregivers of children using the library will report satisfaction with the safety and comfort of the children’s area.

E.) Objective: By the end of 2009, 80% of parents/caregivers with young children will report satisfaction with the family-friendly arrangement of computer resources.

F.) Objective: By June 30, 2009, 100% of library visitors will report that they feel safe in the library.

G.) Objective: By 2008, 100% of Meeting Room applicants will get a response regarding their application within one business day of their receipt by the scheduler.

H.) Objective: By 2009, 100% of library users will report receiving prompt, friendly service from library staff.

I.) Objective: By 2009, 10% of net proceeds of sales of coffee and pastries/snacks will support adult library programs.

Goal 2: Library users will have comfortable areas in which to sit quietly and read.

A.) Objective: By 2009, 95% of library patrons surveyed will report that seating is clean and comfortable.

B.) Objective: By 2009, at least 95% of people who come to the library to find a comfortable area to sit quietly and read will say they were able to do so.

Goal 3: Teens who visit the library will have resources and activities that productively engage their attention.

A.) Objective: The number of blocked teen library cards will decrease 5% each year for the next three years.

B.) Objective: Circulation of teen materials will increase 5% each year for the next three years.

C.) Objective: By 2009, 10% of net proceeds from sales of snack items from vending machines will support teen programs.

D.) Objective: Applications for TAB membership will increase by 25% by 2009.

E.) Objective: Teen programs will increase by 20% per year for the next 3 years.

F.) Objective: Teen program attendance will increase by 25% per year for the next 3 years.

G.) Objective: By the end of 2008, 90% of Teen library users will report that they are satisfied with library programs.

H.) Objective: Teen center registrations will increase 25% during 2008-2009.

I.) Objective: Teen Center visits will increase by 25% annually.

Mr. Schorgl moved to accept the library’s strategic plan objectives as recommended by the Strategic Planning Committee.

2007-56 Mr. Schorgl moved to accept the library’s strategic plan objectives as recommended by the Strategic Planning Committee.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

B. Analysis of Youth Survey

Mr. McGovern commended Ms. Allen for volunteering to analyze the survey results of the youth that congregate at the library entrance. He said the library discussed this community issue with City officials, including the police chief and school district officials who have provided a range of options. Mr. McGovern said the discussion of youth issues is beyond the scope of tonight’s Board meeting. Mr. Schorgl asked if the youth issue is a unilateral problem or whether a multilateral committee is addressing the problems? Mr. Dickinson said he discussed youth issues quite recently with Mr. Jim Paces and is looking forward to the possibility of forming a committee of community members to address youth issues community-wide. Ms. Allen commented that she attends the Main Library approximately 2-3 times a week and noted the behavior of some youth is not appropriate for a library and getting worse.

Treasurer’s Report

A. Financial Statements

Mr. Piskac reviewed the August 2007 revenue and expenditure financial statements and reported the following:

Revenue Summary

Mr. Piskac said the library received $4,456,978.57 ($4,318,513.84 – 2006) in year-to-date revenue, which is $71,535.27 less than year-to-date 2006 less interfund transfers. He said the State Income Tax line item is the same as last year and the Real Estate Property Tax is $111,084.75 less than 2006 due to the rate of real estate tax collections. Mr. Piskac commented that he contacted the County Auditor’s office and was advised that the library’s share of delinquent current year real estate revenue was approximately $11,686.12 and all prior years revenue was approximately $66,774.23. Mr. Piskac said that he would follow up after the October final tax settlement with the County to determine the status of outstanding real estate tax collections.

Expenditure Summary

Mr. Piskac reported the year-to-date expenditures were $3,849,992.23 ($3,824,797.15 – 2006) less interfund transfers, which is a $25,195.08 increase in year-to-date expenditures from 2006. Mr. Piskac said all expenditure line items are within budgetary amounts, but the salaries and employee benefits is approximately $85,000 higher over last year-to-date amount.

Bank Reports

Mr. Piskac reported the month-to-date deposits of $415,494.83 were less than month-to-date withdrawals of $534,225.56. He said the library did receive a $269,000 real estate advance during August, which is lower than last year’s real estate advance. He also reported the year-to-date deposits of $4,246,978.57 were $396,986.34 more than year-to-date withdrawals of $3,849,992.23. Lastly, he said the ending bank balance was $1,535,003.41.

Combined Month-to-Date/Year-to-Date Fund Report

Mr. Piskac reported the General Fund had an unexpended balance of $1,368,884.14, $911,308.49 in encumbrances, and an unencumbered balance of $457,575.65. Mr. Piskac also reported the unexpended balance for all funds was $1,535,003.41, $926,475,56 in encumbrances, and $608,527.85 in unencumbered funds.

Investment Report

Mr. Piskac reported the August 2007 investment balance was $621,156.64 and the Star interest rate decreased to 5.17% from 5.18% in July.

Mr. McGovern asked Mr. Piskac if he had any current financial concerns regarding the library’s financial status. Mr. Piskac said he was concerned about the lower than expected real estate revenue and also said he did not have any immediate concerns about the level of expenditures. He further said that the library’s expenditure level is within current budgetary amounts and did not foresee any major expenditure from now until the end of the year. Dr. Whyte asked Mr. Piskac for a projection of the library’s financial position at the end of the year. Mr. Piskac said he would provide a projection at the next regular Board meeting.

Mr. Piskac recommended the Board of Trustees approve the June 30, July 31, and August 31, 2007 financial statements as submitted.

2007-57 Ms. Allen moved and Dr. Whyte seconded the motion to accept the June 30, July 31, and August 31, 2007 financial statements.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

B. E-Rate Update

Mr. Piskac reported the library has received notice from E-Rate (USAC – Schools and Libraries Division) that the library will receive an $8,120.37 reimbursement for eligible telecommunication expenditures from the FY07 E-Rate program.

C. Copier Lease

Mr. Piskac said he received 5 copier bids from area copier companies for the library. He said that two bids were reviewed and not considered because they were too expensive. Mr. Piskac reviewed the three remaining copier companies and reported ComDoc, which is the library’s current provider was the only company that would not increase the per copy maintenance cost throughout the 60 month copier lease. He said the other companies would re-evaluate the maintenance cost and adjust it each year. Mr. Piskac reviewed the following copier quotes:

	Monthly Lease		New	Old	Copier		Prior Lease
	Public	Admin	Lease	Lease²	Type	Per Copy³	Per Copy⁴
ComDoc (Current Provider)	320.35	286.65	607.00	1,051.29	B&W	0.0077	0.008
Ricoh Machines¹					Color	0.0550	0.100
					B&W - C	0.0077	0.015

Public					B&W	0.0110	0.015

Metropolitan Business Machines	607.67		607.67		B&W	0.0065
Sharp Machines					Color	0.065

Public					B&W	0.0065

MT Business Technologies	257.00	446.30	703.30
Gestetner Machines¹					B&W	0.0079
					Color	0.06

Public					B&W	0.0079

Lease Savings:
Prior Lease				$1,051.29
New Lease				607.00
Monthly Savings:				444.29
Times: Term of new lease:				60
Savings During Term of Lease:				$26,657.40

Estimated Color Copier Print Savings:
Color Copies made prior 18 months⁵				84,766
Prior Lease Cost (0.10 per copy):				$8,476.60
New Lease Cost (0.055 per copy)				4,662.13
Estimated Future 18 month Savings Under New Lease:				$3,814.47

Note:
¹Ricoh and Gestetner Copiers are both made by Ricoh. The copier machine specifications are identical
²Prior lease of $1,700.89 per month included additional public copier at $225 per month, prepaid copies at $424.60 per month
³ComDoc was the only company that would maintain their per copy cost for the 60-month contract
⁴Per copy overages after prepaid copies were used
⁵Color copies made from 11/30/05 to 5/31/2007

Mr. Piskac reported under the new 60-month lease, the monthly lease payment for all copiers is $607.00 per month, which is less than the prior lease payment of $1,051.29 after factoring out one less copier and prepaid copies. He said the library would save $26,657.40 over the life of the new lease in comparison to the prior lease. Mr. Piskac also reported the new lease has a lower per copy cost for color copies. He said the per copy price for color copies dropped from 10 cents to 5.5 cents. Mr. Piskac also reported the library purchased two new Escroven coin/bill units for $2,923 installed because the old coin boxes were worn out and obsolete.

Mr. Piskac recommended the Board of Trustees approve the new 60-month copier lease contract (effective 8/1/07) including the listed per copy maintenance cost with ComDoc and approve the purchase of the two Escroven coin/bill units at $2,923 installed.

2007-58 Dr. Whyte moved and Mr. Schorgl seconded the motion to approve the 60-month copier lease contract (effective 8/1/07) including the listed per copy maintenance cost with ComDoc and the purchase of two Escroven coin/bill units at $2,923 installed.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

D. Check Recovery Software

Mr. Piskac reported NSF checks received by the library are increasing and current letter writing attempts to obtain payment are very time consuming and the success rate of actually contacting the offender to resolve the check problem is low. Mr. Piskac said he researched electronic check recovery software companies to help alleviate the library’s NSF check recovery efforts. He said that electronic check recovery companies monitor NSF checking accounts and then submit an electronic ACH to debit the checking account for the NSF amount and a fee for recovery, which results in no cost to the library and no letter writing. Mr. Piskac said this recovery method is legal and there are no fees charged to the library.

Mr. Piskac recommended that the Board of Trustees authorize the Clerk-Treasurer to utilize check recovery software for recovering NSF checks and related bank fees.

2007-59 Dr. Whyte moved and Mr. Hutt seconded the motion to authorize the Clerk-Treasurer to utilize check recovery software for recovering NSF checks and related bank fees.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

E. Paycor Time Keeping Software

Mr. Piskac said the library currently performs a majority of employee time keeping for payroll manually. He said the manual processing of timesheets takes a lot of time for supervisors and the Business Office every pay period. Mr. Piskac said he spoke to the library’s current payroll provider and inquired about streamlining the payroll process. He said that Paycor recommended using either a card system or a computer terminal login process. Mr. Piskac said the library would probably use a card system because not everyone has access to a computer and the ease of electronically logging in time-in and time-out information. Mr. Miller asked Mr. Piskac the cost of time keeping software. Mr. Piskac said the cost may range from $5,000 to $6,500 depending on which system the library uses. Mr. Piskac requested the Board of Trustees authorize him to obtain a quote from Paycor to upgrade the time keeping method the library uses for payroll.

2007-60 Mr. Schorgl moved and Mr. Miller seconded the motion to authorize the Clerk-Treasurer to obtain a quote from Paycor to upgrade the time keeping method the library uses for payroll.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

F. Main Library Restroom Remodel

Mr. Piskac reviewed the estimated bathroom supply list to remodel the first floor men’s and women’s restrooms. He said the total estimated cost is $31,797.78. Mr. Piskac said the library did obtain competitive pricing for the supplies listed, but formal bidding of the supplies for the restroom project did not need to be done, because library maintenance personnel would be performing the work. He also said bond issue proceeds would be used to pay for the project.

Mr. Piskac recommended the Board of Trustees approve the supply budget of $31,797.78 for remodeling Main library’s first floor men’s and women’s restrooms and to authorize payment from the bond issue proceeds.

2007-61 Dr. Whyte moved and Mr. Schorgl seconded the motion to approve the supply budget of $31,797.78 for remodeling Main library’s first floor men’s and women’s restrooms and authorize payment from the bond issue proceeds.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

G. Book Drop Update

Mr. Piskac said he received authorization from Westfield Insurance to replace the damaged book drop at Main. He said that the library would have to pay the first $1,000 under the library’s insurance policy and then Westfield Insurance would pay the balance. Since the damaged book drop model is no longer available, Mr. Piskac said that Mr. Dickinson and he obtained quotes and researched new book drop models from Demco, Highsmith and Gaylord and determined the book drop from Gaylord would be the best match for the library’s needs. Gaylord quoted the library $6,186.27 for the replacement book drop, which included two book carts. Mr. Piskac said Westfield Insurance wanted the old book drop and two carts as part of the insurance claim settlement. Since Bertram Woods has only one book drop, Mr. Piskac said that the new book drop would be installed at Bertram Woods and the current Bertram Woods book drop would be relocated to Main library because it matches the existing book drops.

Mr. Piskac recommended the Board of Trustees approve $1,000 to be used as payment under the library’s insurance deductible to replace the damaged book drop.

2007-62 Dr. Whyte moved and Mr. Miller seconded the motion to approve $1,000 to be used as payment under the library’s insurance deductible to replace the damaged book drop.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

H. Revised Records Retention Policy

Mr. Piskac reviewed the following revised records retention policy of the library.

PUBLIC RECORDS POLICY

Section 1. Public Records

The Board of Trustees, in accordance with the Ohio Revised Code, defines public records as including the following: Any document – paper, electronic (including, but not limited to, e-mail), or other format – that is created or received by, or comes under the jurisdiction of a public office that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the Library. There are a number of exemptions to the definition of “public records” within state and federal law, including but not limited to the specific exemptions within the Public Records Act itself.

Section 2. Record Requests

Section 2.1

Although no specific language is required to make a request, the requester must at least identify the records requested with sufficient clarity to allow the public office to identify, retrieve, and review the records. If it is not clear what records are being sought, the records custodian will inform the requester of the manner in which records are maintained and accessed in the ordinary course of business and allow the requester to revise the request.

Section 2.2

The requester does not have to put a records request in writing, and does not have to provide his or her identity or the intended use of the requested public record.

Section 2.3

Public records are to be available for inspection during regular business hours. Public records must be made available for inspection promptly. Copies of public records must be made available within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.

Section 2.4

Any denial of public records requested must include an explanation, including legal authority. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority.

Section 3. Costs for Public Records

Those seeking a paper copy of public records will be charged only the actual cost of making copies.

Section 3.1

The charge for paper copies is 10 cents per page.

Section 3.2

The charge for downloaded computer files to a compact disc is $1 per disc.

Section 3.3

There is no charge for documents e-mailed.

Section 3.4

Requesters may ask that documents be mailed to them. They will be charged the actual cost of the

postage and mailing supplies, and can be required to pay that amount in advance.

Section 4

For purposes of compliance with public records requests and training requirements of R.C. 109.43 and 149.43, the Board of Trustees designates the Clerk-Treasurer or, in his/her absence, the person designated by the Director.

He said the revisions were based on recommendations of the State of Ohio Attorney General’s Office and the Cuyahoga County Prosecutor’s Office. Mr. Piskac said that public libraries and other public entities are required to adopt a records retention policy that conforms with the requirements of HB9 by the end of September.

Mr. Piskac recommended the Board of Trustees approve the revised records retention policy as submitted.

2007-63 Mr. Schorgl moved and Dr. Hunt seconded the motion to approve the revised Public Records Policy as submitted.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

Director’s Report

A. Written Report

Mr. Dickinson reported no additional comments regarding his written report.

B. Resolutions of Commendation

Mr. Dickinson recommended the Board of Trustees approve the Resolutions of Commendation for Susan Scheps’ twenty-five years and Marcia Spitz’s twenty years of service with the library.

2007-64 Mr. moved and Mr. Miller seconded the motion to approve the Resolution of Commendation for Susan Scheps’ twenty-five years and Marcia Spitz’s twenty years of service with the library.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

C. Bike Patrol and Entrance Signs

Mr. Dickinson said he has been working with the City on reinstituting the bike patrols to help maintain clear access to the Main library. He said the City would provide training for the bike patrol, which would be used for 16 hours a week for approximately 10 weeks. Mr. Schorgl inquired about how the police train the bike patrol to be sensitive to the public and requested the police provide the Board information about the training. Mr. Dickinson said he would contact the City and have a spokesperson from the City explain the bike patrol training at the next Board meeting. Ms. Allen asked Mr. Dickinson the area the bike patrol would cover. Mr. Dickinson responded that the bike patrol would cover areas that would directly benefit the library. Mr. Dickinson said he would contact the City to start the bike patrol hiring process.

Mr. Dickinson also handed out various signage examples for the entrance of both libraries. He said the signage would ask for public cooperation in keeping the front entrance of the library clear.

D. Compensation and Staffing Studies

Mr. Dickinson reported that he reviewed the need for compensation and staffing studies with Mrs. Cullers, the library’s Human Resources Coordinator, and determined the compensation analysis would be done in-house and the staffing analysis by an outside firm. Mr. Dickinson reviewed the RFP for a Staffing Study & Organizational Assessment. Mr. Dickinson recommended the Board of Trustees approve the RFP for a Staffing Study & Organizational Assessment.

2007-65 Mr. Schorgl moved and Mr. Miller seconded the motion to approve the RFP for a Staffing Study & Organizational Assessment.

Roll Call: Ayes: Ms. Allen, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Absent: Dr. Hutt

Nays: None. Motion carried.

E. Deferred Compensation/Pension Benefit

Mr. Dickinson proposed the following Deferred Compensation/Pension Benefit for approval by the Board of Trustees.

Deferred Compensation/Pension Benefit

In order to be eligible for this benefit, the staff member must be a full-time employee, have at least 10 but less than 30 years of vested service in the OPERS system, and not reach the age of 65 by the end of the calendar year.

Further, such an employee must also take a minimum 80 hours paid vacation and retain a minimum of 40 hours in vacation leave to carry over to the next year during each calendar year the benefit is used.

The eligible employee would be allowed to receive payment, in lieu of a maximum of 40 hours in vacation leave annually, toward a qualified deferred compensation plan, 403(b) plan, or to purchase previous and/or out-of-state service credit for their OPERS account.

Payments would occur during the month of December. Eligible staff may receive such payments no more than three times during their employment and must wait a minimum of four years between repeated uses of the benefit.

2007-66 Mr. Schorgl moved and Mr. Miller seconded the motion to approve the Deferred Compensation/Pension Benefit.

Roll Call: Ayes: Ms. Allen, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Absent: Dr. Hutt

Nays: None. Motion carried.

F. LLGSF and Public Libraries of Cuyahoga County

Mr. Dickinson reported that the LLGSF formula agreement in Cuyahoga County would be expiring at the end of 2008. He said area libraries are meeting at the Shaker Heights Public Library on October 5 to discuss the LLGSF agreement. Mr. Dickinson commented that area libraries are more inclined to maintain the current LLGSF distribution percentages because discussions about a change in their LLGSF may reflect negatively on their ability to pass levies in the immediate future. He shared a letter from Mr. Venable, Director, Cleveland Public Library urging area libraries to maintain the current LLGSF distribution percentage.

G. Landmark Commission Preservation Award

Mr. Dickinson reported the Shaker Heights Public Library received the 2007 Preservation Award from the Shaker Heights Landmark Commission for the new slate roof that was installed on the Main library. Mr. Dickinson said he was attending the Shaker Historical Society’s 60^th Anniversary Bash on Saturday, September 15 to receive the award.

H. Staff Professional Day

Mr. Dickinson said Staff Professional Day is being held on Friday, September 14, 2007. He said the library would be closed that day and Board members should sign the sign-up sheet being passed around if they were able to attend. He also mentioned the Staff Professional Day agenda was included in their Board packet.

New Business

A. Gifts to be accepted and appropriated to the designated funds

Bertram Woods Branch Fund Unrestricted Donations (208-6510)

Nancy Dix $10.00

Helen Graves

In honor of Donald Freiberg’s birthday $10.00

Marilyn Kammer Memorial Fund Unrestricted Donations (209-6510)

Randy Kammer

In memory of Nelson Balgos $25.00

In memory of Russell Bloom $25.00

In memory of Ernest Cross $25.00

In memory of Paula Libin $25.00

In honor of Frank Dino receiving the 2007 Robert J. Myers Award for

Public Service from the American Academy of Actuaries

$25.00

In honor of John McNatt’s fifty-year membership in the Florida Bar Association

$25.00

2007-67 Mr. Miller moved and Mr. Schorgl seconded the motion to accept and appropriate the above gifts.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

B. Personnel Actions

Nichole King, Senior Account Clerk, Level 109, half-time, hired effective June 18, 2007

Eileen Seppelt, Children's Librarian, Level 111, three-quarter-time, retired effective July 31, 2007

Janet Wallace, Circulation Services Assistant, Level 106, half-time, retired effective July 31, 2007

Michael Beaman, Custodian, Level 105, half-time, terminated effective August 3, 2007

Norma Bonen, Circulation Services Assistant, Level 106, half-time, hired effective August 19, 2007

Gregory Washington, Custodian, Level 105, half-time, hired effective September 4, 2007

Lisa Mertel, Children's Librarian, Level 111, full-time, hired effective September 10, 2007

Announcements

None

Community Comments

Ms. Driscoll expressed her concerns on behalf of the reference librarians about the problems with the computer sign-up sheets. Ms. Driscoll said the computer sign-up process has been a problem for about ten years. She said the increased patron computer usage reduces a reference librarian’s time to address reference questions and is exhausting to reference librarians. Ms. Driscoll recommended that if a time management system could not be implemented that a Page could be hired to manage computer sign-ups. Mr. Dickinson said the library is working with Comprise and their Time and Print Management system to deal with this issue. Hardware has already been received and will be installed as soon as some software problems are resolved.

Adjournment

Mr. McGovern said that there being no further business, Board members unanimously agreed to move for adjournment.

2007-68 Mr. McGovern moved and Board members unanimously seconded the motion to adjourn the Shaker Heights Public Library Board of Trustees regular meeting at 8:07 p.m.

Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mr. Schorgl, Dr. Whyte

Nays: None. Motion carried.

_______________________________________

Ken McGovern, President

_______________________________________

David D. Piskac, Clerk-Treasurer

_______________________________________

Tom Schorgl, Secretary