SHAKER HEIGHTS PUBLIC LIBRARY
Board of Trustees
Special Meeting
Wednesday, July 26, 2006
Attendance
Members Present: Dr. Benning, Mr. McGovern, Mr. Miller, Mr. Schorgl, Mrs. Shatten,
Members Absent: Mrs. Karon, Dr. Whyte
Staff Present: Mr. Dickinson, Mr. Piskac, Mr. Pulver, Mrs. Schiller
Others: Evelyn Krent, League of Women Voters Representative
Jane Wood, This Week in Shaker
Mr. McGovern called the special meeting of the Shaker Heights Public Library Board of Trustees to order at 5:38 p.m. in the Main Library Boardroom.
Main Library Entrance Doors
Mr. Dickinson reported that since August, Mr. Harchar, Mr. Neville and he discussed various versions of architectural concepts for the entrance doors. Mr. Dickinson said the original plan to only replace the front doors expanded due to the proposal of automatic doors, building structural considerations and serving various patron access needs. He said these changes increased the complexity of replacing the entrance doors and the budgetary cost of the project. Mr. Dickinson commented that HVAC issues, handicap ramp, and design requirements would increase the estimated budget as high as $50,000 in addition to architectural fees, and including approximately $24,000 for the automatic doors. Mr. Dickinson added that this project would be paid from bond proceeds, not library operating funds. At this time, Mr. Dickinson requested the Board of Trustees authorize the replacement of the Main library entrance doors with automatic doors.
2006-53 Dr. Benning moved and Mrs. Shatten seconded the motion to authorize the replacement of the Main library entrance doors with automatic doors.
Roll Call: Ayes: Dr. Benning, Mr. Miller, Mr. McGovern, Mrs. Shatten
Nays: None
Mr. Dickinson reviewed an Architectural and Engineering Services proposal from Christian & Klopper, Inc. for architectural and engineering services related to the entrance doors. Mr. Dickinson said that Christian & Klopper would perform services up to receipt of bids for a fixed fee of $10,800, which is the first stage in the project. Mr. Dickinson requested the Board of Trustees approve the proposal from Christian & Klopper for architectural and engineering services up to the receipt of bids for a fixed fee of $10,800.
2006-54 Mrs. Shatten moved and Dr. Benning seconded the motion to approve the proposal from Christian & Klopper for architectural and engineering services up to the receipt of bids for a fixed fee of $10,800.
Roll Call: Ayes: Dr. Benning, Mr. Miller, Mr. McGovern, Mrs. Shatten
Nays: None
Mr. Schorgl arrived
Usage of Shaker Heights Public Library funds held with the Cleveland Foundation
Mr. Dickinson reported the library has $27,966 of Board Discretionary spending for 2006 from the Shaker Heights Public Library Fund at The Cleveland Foundation (the “Fund”). Mr. Dickinson noted that these funds could be used towards the library’s strategic plan proposal submitted by Main Stream Enterprises, Inc. at the June 14 Special Board meeting. Mr. McGovern said he spoke individually with Board members regarding the formation of a Planning Committee. He said that Mrs. Shatten, Mr. Miller, Dr. Whyte and he agreed to serve on the committee. After discussion, Mr. McGovern said the committee will interview Ms. Amy Morgenstern and Mr. Marty Pollock of Main Stream Enterprises, Inc. about their proposal and provide a recommendation to the Board of Trustees at the September 11, 2006 Board meeting.
Adjournment
There being no further business, Mr. McGovern moved and board members unanimously agreed to adjourn the special board meeting at 6:12 p.m.
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Ken McGovern, President
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David D. Piskac, Clerk-Treasurer
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Donna Whyte, Secretary