SHAKER HEIGHTS PUBLIC LIBRARY
Board of Trustees
Regular Meeting
Monday, April 16, 2007
Attendance
Members Present: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Members Absent: Mr. Schorgl
Staff Present: Mr. Dickinson, Mr. Piskac, Mr. Pulver, Ms. Miller
Others: Evelyn Krent, League of Women Voters Representative
Jane Wood, This Week in Shaker
Joanne Federman, Shaker Family Center
Mr. McGovern called the regular meeting of the Shaker Heights Public Library Board of Trustees to order at 6:30 p.m. in the Main Library Boardroom.
Mr. Piskac administered the oath of office to the newly appointed board members, Ms. Allen and Dr. Hutt. Ms. Allen will serve through March 31, 2009 and Dr. Hutt will serve through March 31, 2014.
Approval
of Minutes
2007-35 Dr. Whyte moved and Mr. Miller seconded the motion to approve the March 12, 2007 regular board minutes.
Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
President’s Report
A. Resolutions of Commendation for Dr. Emma Benning and Mrs. Mimi Karon
Mr. McGovern recommended the Board of Trustees approve resolutions of commendation for Dr. Benning and Mrs. Karon for serving on the Board of Trustees since April 1999 and April 2000 respectively.
2007-36 Ms. Allen moved and Mr. Miller seconded the motion to approve resolutions of commendation for Dr. Benning and Mrs. Karon for serving on the Board of Trustees since April 1999 and April 2000 respectively.
Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
B. Strategic Planning Committee Update
Mr. McGovern asked Mrs. Shatten to provide an update on the April Strategic Planning Committee meetings. Mrs. Shatten reported the Strategic Planning Committee held the Community Planning meeting on Thursday, April 12, 2007 at Main Library and Ms. Jeannie Goodrich led the discussion. Mrs. Shatten said approximately 60 members of the community attended the meeting. She mentioned the attendees were generally older and noticed that no youths attended. Mrs. Shatten said that Ms. Jeannie Goodrich surveyed the attendees on the various service responses the library should focus on for the strategic planning process. The survey results were reviewed by the Strategic Planning Committee on the following Saturday. During the Board meeting, Mr. Dickinson said that he has planned service response surveys with the Bertram Woods afterschool youth, the Teen Volunteer Fair, and parents of the Play and Learn Station. Mr. Pulver handed out the SWOT analysis for the recommended service responses from staff and the April 14 Strategic Planning meeting. Mrs. Shatten said the next Strategic Planning Committee meeting is scheduled for April 23.
Ms. Federman said the Shaker Family Center is an independent nonprofit organization that provides programs, resources, and opportunities to encourage and support families in raising young children and it also operates the Play and Learn Station programs in the Main Library. She said Shaker Family Center is housed in the former Sussex Elementary School, which was dedicated by the City of Shaker Heights and the Shaker Heights City School District as an early childhood family center in 1992. Ms. Federman said some of the services offered by the Shaker Family Center include the following:
· A comprehensive resource center for families with young children
· Extensive programming for parents and children
· A safe, secure, comfortable place for family activities
· Socialization and development of skills for both parent and child
· A positive, preventative, healthy approach to families
Ms. Federman also said the Shaker Family Center houses three distinguished early childhood serving agencies. These agencies, a mix of private and public nonprofit organizations, include Carol Nursery School, Cuyahoga County Board of Mental Retardation and Developmental Disabilities, and Early Childhood Enrichment Center. In closing, Ms. Federman said the Shaker Family Center and the organizations housed within the Center serve over 900 families.
Treasurer’s Report
A. Financial Statements
Mr. Piskac reviewed the March 2007 revenue and expenditure financial statements and reported the following:
Revenue Summary
Mr. Piskac said the library received $2,081,217.56 ($2,083,037.55 – 2006) in year-to-date revenue, which is $1,819.99 less than year-to-date 2006 less interfund transfers. He said the State Income Tax line item is the same as last year and the Real Estate Property Tax is $19,000 less than 2006 due to the rate of real estate tax collections. He explained that the Interest on Investments for 2007 was less than 2006 due to the timing of bond interest payments. Mr. Piskac said the current month Refunds & Reimbursements line item included $6,999 from the Shaker Heights Public Library-Cleveland Foundation account to reimburse Strategic Planning expenditures and $5,876.55 for E-Rate.
Expenditure Summary
Mr. Piskac reported the year-to-date expenditures were $1,628.787.08 ($1,477,836.63 – 2006) less interfund transfers. Mr. Piskac reported the $150,950.45 increase in year-to-date expenditures from 2006 is due to the timing of the $180,734.60 lease payment to the City. Mr. Piskac said the library is normally invoiced by the City for the lease/bond repayment note in April and payment is due in May. Mr. Piskac explained with the earlier payment, which is reflected under the Rent and Lease expense line item shows a large variance. Mr. Piskac said if you remove the effects of the timing of the early lease/bond payment, the library expended $29,784.15 less than last year. Mr. Piskac also commented on the timing of payments for insurance benefits under the expenditure line item Insurance Benefits. He explained the expenditure variance is due to the timing of health insurance payments at the time of April renewals.
Bank Reports
Mr. Piskac reported the month-to-date deposits of $135,517.68 were less than month-to-date withdrawals of $727,512.17. He said the library did not receive real estate advances during March so the month-to-date deposit will be less than month-to-date withdrawals. He also reported the year-to-date deposits $2,081,217.56 were greater than year-to-date withdrawals of $1,628,787.08. Lastly, he said the ending bank balance was $1,590,447.55.
Combined Month-to-Date/Year-to-Date Fund Report
Mr. Piskac reported the General Fund had an unexpended balance of $1,419,102.63, $1,203,652.38 in encumbrances, and an unencumbered balance of $215,450.25. Mr. Piskac said the March encumbrances contain annual blanket and contract purchase orders. Mr. Piskac also reported the unexpended balance for all funds was $1,590,447.55, $1,226,171.68 in encumbrances, and $364,275.87 in unencumbered funds.
Investment Report
Mr. Piskac reported the March 2007 investment balance was $602,886.46 and the $251,800 Fifth Third bond investment matured and was transferred back to the Fifth Third Operating account. He said the $1,800 bond premium was expensed at the time of bond redemption and is reflected in the Investments line item on the month-to-date bank report.
Mr. Piskac recommended the Board of Trustees approve the March 2007 financial statements as submitted.
2007-37 Dr. Whyte moved and Mrs. Shatten seconded the motion to accept the March 2007 financial statements.
Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
B. Local History Credit Card
Mr. Piskac recommended the Board of Trustees approve a Fifth Third credit card for the Local History Department with a $500.00 credit limit.
2007-38 Dr. Whyte moved and Dr. Hutt seconded the motion to approve a Fifth Third credit card for the Local History Department with a $500.00 credit limit.
Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
Director’s Report
A. Written Report
Mr. Dickinson reported the following:
B. Library Funding Update
Mr. Dickinson reported the following:
New Business
A. Gifts to be accepted and appropriated to the designated funds
Bertram Woods Branch Fund Unrestricted Contribution (208-6510)
Marilyn and Murray Lenson $15.00
Nancy and Stuart Robenson $20.00
In memory of Nettie Friedman
Marilyn Kammer Memorial Fund Unrestricted Contribution (209-6510)
Randy Kammer $50.00
In honor of Cyrus Jollivette
In memory of Maria Stamatogiannakis
2007-39 Dr. Whyte moved and Mrs. Shatten seconded the motion to accept and appropriate the above gifts.
Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
B. Personnel Actions
Mr. McGovern asked Mr. Piskac for an update on the payroll specialist position in his office. Mr. Piskac said that he did not find a qualified match and re-advertised the position in the Sun Press.
C. Resolution for Fair Housing Month
Mr. Dickinson explained that the month of April is Fair Housing Month and requested the board approve the following resolution
WHEREAS, the Shaker Heights Public Library joins with the City of Shaker Heights in deploring discrimination in any form; and,
WHEREAS, the Shaker Heights Public Library supports the City of Shaker Heights in its mission to ensure that every citizen is entitled to safe, accessible, affordable and decent housing; and,
WHEREAS, the Shaker Heights Public Library salutes the City of Shaker Heights for its proud history of working to maintain racial integration and for efforts in fostering a secure and diverse community; and,
WHEREAS, the Shaker Heights Public Library
acknowledges the City of Shaker Heights for being “Keepers of the Dream,"
when they seek to eliminate illegal housing discrimination against people
because of their race, color, religion, national origin, familial status, sex,
or disability; and,
WHEREAS, the Shaker Heights Public Library commends the City of Shaker Heights for its 1992 Fair Housing Ordinance and its Fair Housing enforcement program to support and to represent those who believe they have been discriminated against; and,
WHEREAS, the Shaker Heights Public Library applauds the City of Shaker Heights for its establishment of the non-profit Fund for the Future, which provides loans to help homeowners make pro-integrative moves within the city in order to encourage and maintain racially integrated neighborhoods; and,
NOW, THEREFORE, BE IT RESOLVED, that the Shaker Heights Public Library Board of Trustees does hereby celebrate and promote the month of April 2007 as Fair Housing Month and will help the city to promote and to advocate for fair housing for all of its residents. As set forth on this sixteenth day of April in the year two thousand and seven.
2007-40 Mrs. Shatten moved and Mr. McGovern seconded the motion to support fair housing with the above resolution.
Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
D. Sale of Surplus Library Furniture and Equipment
Mr. Dickinson requested authorization from the Board of Trustees to hold a surplus library furniture and equipment sale at the Main Library in the near future.
2007-41 Dr. Whyte moved and Mr. McGovern seconded the motion to authorize Mr. Dickinson to hold a surplus library furniture and equipment sale at Main Library in the near future.
Roll Call: Ayes: Ms. Allen, Dr. Hutt, Mr. McGovern, Mr. Miller, Mrs. Shatten, Dr. Whyte
Nays: None. Motion carried.
Announcements
Mr. Dickinson said the Friends book sale is this weekend, beginning Friday.
Community Comments
None
Adjournment
Mr. McGovern said that there being no further business, board members unanimously agreed to adjourn the regular board meeting at 7:45 p.m. The next regular meeting of the Shaker Heights Public Library Board of Trustees will be Monday, May 14, 2007 at 6:30 p.m. in the Main Library Boardroom.
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Ken McGovern, President
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David D. Piskac, Clerk-Treasurer
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Tom Schorgl, Secretary